Wedding marquees for hire – How does it work?
How to hire a marquee for your special event
A very small percentage of the population hire a marquee for a wedding; party or other celebration so most people are unsure of the process. In this article we will try to explain how we work so you feel more comfortable dealing with us.
So you have an event in mind – maybe a wedding, christening, wedding anniversary, birthday party? Or perhaps your business is exhibiting at an agricultural show or has a product launch? Searching for a good Marquee online can sometimes be confusing – every company recommending that they’re the best. Usually a recommendation from another event based supplier is worth its weight in gold, because they have seen who can supply an excellent service and those who don’t.
Which Marquee Company
Lets assume you have never hired a marquee or had a company recommended. You should contact at least 3 companies giving as much information as possible. The date of the event is very important and can impact on the final cost of the marquee package, as discounts may be available out of the busy summer months. Guest numbers will help decide what size marquee you require. Also additional areas such as a bar, dance floor, stage for a band and probably a reception area in case the weather is bad. Comfy or quiet areas may be required. If you are hiring an outside caterer you could require a catering marquee. We will need your venue address because a delivery charge may need to be calculated.
Quotation or Estimate?
When the marquee company has this information they should be able to provide you with a free no obligation quotation. Be aware that a quotation is a set price but an estimate can change so some marquee companies will give you an estimate which can change! Our quotes will also be itemised so you know exactly what you are paying for each item. Florida Marquees will also offer you a free no obligation site visit. One of our team will come out to meet you, measure the site, show you our portfolio of photographs and advise/discuss your exact requirements. After this meeting your initial quotation could well need amending to reflect your requirements. This quote can be changed as many times as necessary between the first contact and the week before the event.
Florida Marquees Showroom
We believe seeing the final product before booking is essential as I don’t think you would buy a car without seeing it in the flesh? So we have a showroom here at our premises in Driffield. You are encouraged to bring your family to meet one of our team and view one of our fully dressed marquees. You will get a real feel for what your special day could look like, try the furniture, choose a carpet colour, see the different coloured linings hung. Some brides to be bring colour swatches to match colours. We can run through your quotation and show you each individual item and any options for that item.
If you like what you see with Florida Marquees, a 10% deposit will secure your booking and you will receive confirmation of booking paperwork which will show your payment. The paperwork will show you the items and sizes you have chosen but these can be changed, for instance, when you have final guest numbers you may decrease/increase the number of chairs. Also when you come to draw up a seating plan you may need to change the table sizes to accommodate more or less people on each table. Payments for the marquee package are staggered – the initial 10% books Florida Marquees for the date, a 20% payment is due in January, 50% is due 4 weeks prior to the event and the final payment 7 days before erection/setup.
So you have booked with Florida Marquees – What happens next?
Once you receive your Confirmation paperwork, please make sure to check for any mistakes or omissions. If there are any mistakes, a simple phone call or email can rectify any problems. Planning is key from the moment you contact us to the day we take the marquee away so we will ask lots of questions and we hope you will too.
An invoice will be sent to you at the relevant times with payment arrangements.
We hold an Open Weekend every January. Different sized wedding marquees will be erected and dressed with many more options on display. Some of our event supplier friends such as caterers, florists, photographers will be on hand to give their advice. We will invite you and your family to book an appointment and again one of our staff members will go through your quotation or confirmation. And even more choices can be made. We feel this event gives you a much better idea of the size of your marquee and you can discuss the finer details like table layout.
Here at Florida we pride ourselves on our customer service. Rachel and Megan are on hand in the office to answer any questions. Paul or Trevor will give you a call on any technical matters. We will be happy to liaise with your chosen event suppliers like the caterer for their power requirements. The florist may want to hang a flower arrangement or your electrician may need to know how much power we require.
The week before your event Rachel or Megan will contact you to arrange the best day for putting the marquee up. We aim to have our wedding marquees finished on the Thursday tea time for Saturday weddings or the Wednesday tea time for Friday weddings. This will obviously depend on your venue as some hotels or restaurants only allow the marquee to go up on the Friday. We will liaise with you and your venue to arrange a suitable date and time.
We prefer that you are initially on site to recheck the position of the marquee and then arrange to come back when we have finished for hand over. This will be your opportunity to check the marquee and make sure you are absolutely happy as we will not leave until you are.
We are realistic understand that outside events are always prone to the occassional hiccup. We have been in business for 21 years and over those years have learnt what aspects to focus on to try to avoid any problems. Our staff are on call throughout your event and WILL come to rectify any problems. This is not always the case with all marquee companies! On more than one occasion, we have come to the rescue for guests in other companies’ marquees because they refused to come out. So please be aware not all marquee companies care!
The next step is for you and your guests to have an absolutely fantastic time!!!! And we are sure you will!!
Our guys will take down your marquee, on a date and time agreed by you. We will also clear all our equipment and any rubbish left by us. We advise you to tell the other event suppliers such as bar staff or caterer to remove their rubbish accordingly.
After the event, you may have a payment to make for any last minute additions/generator fuel to your service. At this point we will ask for your feedback. This is very important to us as we are always looking to improve our service. We have a reviews page on our website and we ask customers to give us a rating and leave a comment. We receive so many kind letters of thanks and some wonderful photographs to use in our brochures.
If you have any questions please feel free to contact us at any time.